Volunteering

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Unleash Your Geek

WexWorlds is a festival ran by fans for fans.  We are looking for new team members to take on a variety of roles.  To apply email us at Wexworlds@gmail.com.

But first, an idea of what you are getting yourself into:

  • We are a group of geeks passionate about what we do.
  • Some have an obsession with one specific thing; others have a love of many genres.
  • You will meet and make friends with many like-minded people.
  • Most of the Committee Members give 1 hour per week to Wexworlds, although coming closer to the festival this will increase.
  • Volunteers come on board 1 month before the festival. They help with promotion which takes 2 hours per week.  You will be paired up with someone as nobody works on their own.
  • During the festival the Committee are always working and are on call for the whole weekend. This is intense but fantastic fun.
  • During the festival the Volunteers work a 4 hour shift, get lunch and free entry to the festival. Again this is busy but great fun.

 

Wexworlds is organised into 3 teams, with committee members and volunteers in each team.  It’s easy as, 1 2 3……………As simple as, do re mi…………..A V C!

Teams

Once per month the Chairperson and a representative from each team meet.  This is a two-way process, the teams come up with proposals and at the monthly meeting these proposals are discussed and given the green light.  The teams then start working their butts off!  We appreciate that your time is valuable so this structure means that most of the team spends their time working on projects rather than going to meetings.

Of course, you may work in more than one team, and/or if you have specific skills or knowledge you might be more suited to moving around to different projects.

C Team

Communications & Marketing Team

This is the public face of Wexworlds.  The team determines how the public views and interacts with Wexworlds.  They play a major role with continually developing our policies, including code of conduct and child care policy.

Specific duties will include creating a promotion plan for the festival, scheduling social media posts, taking photos during events, designing the festival brochure, dealing with advertisement, radio and newspaper interviews etc.  Volunteers for the month before the festival will be putting out flyers and posters.

We are looking for people to fill the following roles:

  • Team Leader (Wexworlds PRO)
  • Website & Social Media Manager
  • Promotions and Advertising Manager
  • Graphic Design Artist

 

V Team

Venue & Events Team

The Venue & Events team manage all aspects of the venue, venue layout (planning & physical), vendor management, front of house and back stage.  The team leader needs to have exceptional communication and organisation skills as they will be managing a complex team with a large number of volunteers.

We will need 20 volunteers on each day of the festival.  They will be working a 4 hour shift in pairs, mainly looking after set-up, vendor area, geek swap stall, front of house & back stage.

We are looking for people to fill the following roles:

  • Team Leader (Wexworlds Secretary)
  • Event Co-ordinator & Volunteer Manager
  • Vendor Manager
  • Front of House Manager
  • Stage Manager
  • Oodles of Volunteers

 

A Team

Admin & Finance Team

This is where the boring stuff comes in, but without it no festival will happen.  This team manages the budget and all finances.  They look into possible streams of funding, sponsorship and potential partnerships.  They have input into any income or expenditure of the festival.  Events proposed must take into consideration the costs involved.

The administration element includes keeping good records, ticket sales, attendee/guest database & point of contact for guests during the festival.  Volunteers during fundraising events & the festival will be mainly staffing the entry desk and selling raffle tickets.

We are looking for people to fill the following roles:

  • Team Leader (Wexworlds Treasurer)
  • Fundraising Manager
  • Partner & Sponsor Manager
  • Guest Manager & Hospitality

 

Next Step – Contact us NOW.  wexworlds@gmail.com

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